Terms and Conditions
Registration and Payment
GROUP TRAVEL: There will be 2 international trips per year, and a few long weekend getaways. The destinations with the most interest will be the trips that get planned. Showing your interest does not reserve your spot on the trip. Once the destinations are decided, then the trips will be announced and available to book. You will need to reserve your spot on a trip, and then you will receive an invoice through PayPal for the non-refundable deposit which will be due within 48 hours. The payment confirms your spot on the trip. If payment is not made within 48 hours, then your spot will be released. You will be asked to make the payment in full if you are reserving your spot after 60 days prior to the first day of your trip.
ITINERARIES: You will receive an invoice for $350 USD, and once that invoice is paid then Travel Souly, LLC will completely plan a full itinerary for the destination of the traveler's choice with the dates provided by the traveler. These trips are not with the group. These trips are for travelers who want to travel solo, but do not have time to do the research and plan an itinerary. Travelers using this service understand that they are responsible for making all bookings directly with the hotels, tours guides, and drivers. Should the traveler prefer to have Travel Souly, LLC completely book the trip on their behalf, then the traveler will receive an invoice for $500 USD. The traveler will need to fill out a credit card authorization form. Once the trip is booked, the traveler understands that it is their responsibility to make any changes or cancellations to their trip. There will be an additional $350 USD if you have a few places in mind, and you want options for more than one destination.
A non-refundable deposit of $350 USD is required to reserve your spot on a trip. Your reservation is not confirmed until your deposit has been made and you receive a confirmation email.
Deposits for adventure trips will vary according to the trip.
Mt. Kilimanjaro will require a deposit of $895 USD within 48 hours of reserving your spot.
Travel Souly, LLC accepts payments through PayPal. Full payment is due 60 days prior to the first day of your trip. If full payment is not made by this time, then Travel Souly, LLC reserves the right to retain any deposits made and will release your spot.
The price includes hotel accommodations, tours, excursions, entrance fees, drivers, and most tips. Excluded in the price is the cost for flights, some meals unless otherwise stated, extra charges at the hotel, additional tours / excursions, tips for baggage handlers and hotel cleaning service. The price for the trip is based on current rates of exchange, fees, and taxes. Travel Souly, LLC reserves the right to increase tour prices to cover any unanticipated increase in costs, fees, and taxes due to fluctuations in foreign exchange markets. The cost may change should the traveler need to change the dates of her trip, whether it be longer or shorter. The traveler must work through Travel Souly, LLC to change the dates. Travel Souly, LLC is not responsible for any additional expenses including, but not limited to obtaining visas, getting vaccinations, adding travel insurance, and booking flights.
Travel Souly, LLC will give $50 USD to anyone who refers a traveler. The traveler must list or mention the person referring them at the time of booking. The $50 USD will be paid after the traveler attends the trip.
Accommodation is included in the price. Travel Souly, LLC will reserve rooms at 4 or 5-star hotels. Each traveler will have her own room and bathroom. If a tour requires an over-night stay in a high-end B&B, then the traveler will still have her own room and bathroom. The rooms will be fully paid prior to the traveler's arrival. The traveler will have to give her credit card to the hotels at check-in for incidentals and any additional charges.
Accommodation on adventure trips will be shared. Depending on the trip, it can be a shared lodge on a mountain, a large tent while camping on safari, or a shared room at a house or hotel.
Flights are not included in the price provided by Travel Souly, LLC. The traveler is responsible for the cost of airfare. Travel Souly, LLC will give the traveler the option to either book flights on her own, or allow Travel Souly, LLC to book flights on the traveler's behalf. If Travel Souly, LLC books flights for the traveler, then additional personal information is needed. Travel Souly, LLC will send the traveler options for flights, and the traveler will decide which flights are best. Travel Souly, LLC will send a PayPal request in the amount for the flights. Once Travel Souly, LLC receives the payment, then the flights will be booked. Prices provided by the airlines are always subject to change. Should the traveler decide to book flights on her own, then Travel Souly, LLC will suggest arrival and departure times for each trip. The traveler is responsible for providing her flight itinerary to Travel Souly, LLC at least 60 days prior to the first day of the trip. If the trip is being booked after 60 days prior to the first day of the trip, then the traveler must submit the flight itinerary with the payment. Travel Souly, LLC is not responsible for any additional charges incurred by the airlines. Please refer to the airline's website for all rules and regulations. If a trip is cancelled, it is the traveler's responsibility to cancel flights for refund.
Travel medical insurance is required for all international trips, and proof of this insurance must be provided to Travel Souly, LLC at least 60 days prior to the first day of the trip. Full travel insurance is required for adventure trips. Separately, airlines offer travel insurance for flights. The traveler is responsible for deciding whether or not she would like to add that insurance to her flights. If Travel Souly, LLC books the traveler's flights, then the traveler must notify Travel Souly, LLC of her decision prior to the booking of the flights. Insurance cannot be added after flights are booked. There are many rules and regulations for this type of insurance, and the traveler is responsible for understanding these rules and regulations prior to booking the flights. Further, in a situation when the flights are cancelled, it is the traveler's responsibility to work directly with the flight insurance company. Flight insurance is not required for travel with Travel Souly, LLC, nor does it need to be provided to Travel Souly, LLC. Travel Souly, LLC is not responsible for the traveler's health, safety, well-being, or any other liabilities during any trip. Further, the traveler understands this and agrees that she is 100% responsible for herself, her safety, and own well-being. The traveler agrees to never pursue legal action against Travel Souly, LLC.
Passports and Visas
Valid passports are required for travel to all international destinations. The traveler is responsible to ensure her passport is valid for at least 6 months after the return date of your trip. Travel Souly, LLC will provide details for passports and visa requirements for each destination. Please double check with the appropriate consulate and/or embassy for the latest visa requirements. The traveler is responsible for any costs associated with passports and visas.
Changes to Itineraries
Itineraries are subject to change at any time due to unforeseen circumstances beyond the control of Travel Souly, LLC. Travel Souly, LLC reserves the right to cancel, delay, or reschedule any tour prior to departure. Every effort will be made to operate tours as planned, but if alterations to the itinerary are made, then you will be notified immediately of such change. If you do not like the change and decide to opt out, then you will be refunded for that particular change. Should the traveler decide to opt out of an already scheduled tour or activity, then Travel Souly, LLC will try its best to get a refund for the traveler. A refund is not guaranteed as it is dependent upon the rules and regulations provided by the company for that particular tour or activity.
Authority on Tours
Travel may be provided through various modes of transportation. Travel Souly, LLC will give the traveler a meeting time for each tour, and the traveler is expected to be present on time. Travel Souly, LLC reserves the right to carry on without the traveler if she is not on time. Travel Souly, LLC is not responsible for any additional transportation costs that may arise. Travel Souly, LLC is not responsible for a traveler during the time in which the traveler may be separated from the group. All trips are run by a group leader, and she will accompany you on all tours. Decisions made by the group leader are final on all matters. Travelers must respect the well-being and mobility of the group. Travelers must at all times comply with the laws, customs, foreign exchange, and drug regulations of all countries visited. Failure to comply will result in early termination of your trip. Early termination of a trip will result in being banned from all future trips with Travel Souly, LLC. Further, if you already have a future trip booked with Travel Souly, LLC, then you will receive a full refund less any non-recoverable costs for that future trip.
What to Expect
The group is only open to women. Most are traveling completely on their own, and others may be with a friend or two. Everyone arrives and gets settled. Then the group will meet for a meal to get to know one another followed by a low key day exploring the area. Tours will begin on the second day and the itinerary will be action packed for the remainder of the trip. There may be one or two days of leisure built in, which will be dependent upon the length of the trip. You may opt out of any tours you do not wish to attend. If you would like to opt out, then that will need to be discussed at least a week before arriving at the destination as most tours have a 7 day cancellation policy.
Travel Souly, LLC reserves the right to take photographs for promotional purposes. When booking a trip with Travel Souly, LLC, travelers agree to allow their images to be used in such photographs. Travelers who do not want their photos used for promotional reasons must state so on their questionnaire. Feel free to ask your group leader to take plenty of photos of you with your camera throughout your trip.
Some destinations will require vaccinations prior to your arrival. It is the traveler's responsibility to meet with a doctor to get all the necessary vaccinations. Be mindful of allowing enough time to get these vaccinations as some are a series of shots or pills over a few weeks’ time.
Cancelled by the traveler...
Cancellation fees may apply. In circumstances when the traveler cancels due to external events outside reasonable control, then refunds will be given minus the non-refundable deposit of $350 USD and any other unrecoverable costs. An email must be sent to Travel Souly, LLC explaining the reason, and proof must be provided for that said reason. For example, your flights are cancelled and you will not be able to get to the destination. Then you will need to send an email to firstname.lastname@example.org stating that your flights were cancelled along with proof of the cancellation from the airline. Cancelling the trip more than 60 days prior to the first day of your trip will result in a full refund less the non-refundable deposit of $350 USD. If you cancel the trip after 60 days prior to the first day of your trip, then Travel Souly, LLC will make every effort to get a full refund minus the non-refundable deposit of $350 USD. The refund amount will be dependent upon the terms set by the hotel, ground transportation companies, tour companies, activities booked, and restaurants if paid for in advance.
Cancelled by Travel Souly, LLC...
Travel Souly, LLC does not require a minimum number of travelers. Therefore, your trip will never be cancelled due to low attendance. Travel Souly, LLC may cancel a trip at any time prior to departure for reasons that would negatively affect the trip including, but not limited to threats of terrorism, extreme weather conditions, natural disasters, and travel warnings issued by the government. If Travel Souly, LLC cancels your trip, then you will receive a full refund including the non-refundable deposit of $350 USD minus the PayPal transfer fee.
The traveler is fully responsible for cancelling her flights when a trip is cancelled.
Limits on Responsibility
Travel Souly, LLC is responsible for booking hotel reservations, ground transportation, tour reservations, activities, and some meal reservations. Travel Souly, LLC will be using 3rd party vendors for such reservations, and will not be held responsible for any decisions made by the third-party vendor to change or cancel a reservation. Further, Travel Souly, LLC is not responsible for any accidents that may occur as a result of the third-party vendor. The traveler is 100% responsible for herself. Travel Souly, LLC exercises all reasonable care possible to ensure the traveler’s safety and satisfaction, but Travel Souly, LLC neither assumes nor bears any responsibility or liability for any injury, death, damage, loss, accident, delay, or irregularity arising in connection with the services of any form of transportation effecting the traveler while on a trip. Travel Souly, LLC is not responsible for damages, additional expenses, or any other losses due to cancellation, delay or other changes in air travel or other services. Travel Souly, LLC does not own or operate any entity providing goods or services. Travel Souly, LLC purchases hotel accommodations, ground transportation, and other services from various independent suppliers. All such persons and entities are independent contractors and not a responsibility of Travel Souly, LLC. Travel Souly, LLC acts solely as a travel organizer for the traveler with respect to all ground transportation, hotel bookings, and tour arrangements. Travel Souly, LLC may book flights at the traveler’s request, and the traveler is responsible for managing the flights after they are booked.
Risks: There are certain inherent risks in adventure travel. The traveler is responsible for educating herself of these risks, and takes full responsibility for herself.
Travel Advisories/Warnings: The traveler is responsible for educating herself with the most current travel advisories and warnings. Please refer to the U. S. State Department’s travel website at www.travel.state.gov/ or call 1-888-407- 4747.
Travelers Representations: A traveler with a disability or other health related conditions will not partake in tours that could create a hazard to herself or other members of the tour. Travel Souly, LLC reserves the right to remove from the trip, at her sole expense, anyone whose condition is such that she could create a hazard to herself or others, or otherwise impact the enjoyment of other travelers. Travel Souly, LLC reserves the right to decline to accept anyone on a trip.
If a dispute arises from or relates to this contract or the breach thereof, and if the dispute cannot be settled through direct discussions, the parties agree to endeavor first to settle the dispute by mediation administered by New York State Law. The parties further agree that any unresolved controversy or claim arising out of or relating to this contract, or breach thereof, shall be settled by arbitration administered by New York State Law and judgment on the award rendered by the arbitrator(s) may be entered in a New York State court having jurisdiction thereof.
By registering for a spot on a trip, you are agreeing to all terms and conditions.